It is a process of adopting the revised set of bye-laws, in place of the existing set of bye-laws of the society. These are rules of action adopted by society for internal government of society and for it’s members. These sets of laws are approved and signed by incorporators. The process of by laws adoption is includes, knowledge , persuasion, decision, implementation and confirmation.
Adopting by-laws in a Non-Governmental Organization (NGO) is an essential step in establishing its governance structure. By-laws outline the rules and procedures that govern the NGO’s operations, decision-making processes, and internal management.
Steps for By-Law Adoption in an NGO:
Draft the By-Laws
- Define the organization’s name, purpose, and objectives.
- Specify membership criteria, rights, and responsibilities.
- Establish the structure of the Board of Directors and officers.
- Outline procedures for meetings, decision-making, and voting.
- Define financial management policies and reporting obligations.
- Include provisions for amendments and dissolution.
Board Review and Approval
- The draft by-laws should be reviewed by the Board of Directors.
- Seek legal advice to ensure compliance with local laws.
- Make necessary revisions based on feedback.
Member Approval (if required)
- If the NGO has a general membership structure, members may need to vote on adopting the by-laws.
- Hold a meeting to discuss and approve the by-laws.
Official Adoption
- The Board of Directors (or members, if applicable) formally adopts the by-laws by resolution.
- Keep minutes of the meeting where the by-laws were adopted.
Registration and Compliance
- Submit the by-laws to the relevant government authority, if required.
- Ensure compliance with the country’s NGO regulations.
Implementation and Periodic Review
- Distribute the by-laws to members and officers.
- Review and amend them periodically to adapt to organizational needs and legal changes.